General Office Operations Intern

 

 

Silk Screen Asian Arts organization is a 501c3 non-profit whose mission is to promote  cross-cultural education of the Asian Arts  through entertainment: film, music and  dance performances. 

The main event of Silk Screen is a 10-day festival of Asian and Asian American films with over 20 screenings in Pittsburgh. The next festival will be May 10-19, 2013.  Silk Screen also produces year- round programming at partner locations in the areas of music, dance and cultural events.

NOTE: Interns are expected to be available throughout the entire festival May 10-19, 2013. Heavy concentration of duties will be April and May with some weekend time and evening hours likely.

Office/ Marketing/ Event Operations:

This person will work directly with Festival Coordinator on all aspects of operation for Silk Screen festival and cultural / arts events year round and gain diverse skills working with a mid-sized non-profit arts organization.

Position Resonsibilities:

  • Report to Silk Screen office for all duties
  • Attend Silk Screen events as ambassador to the organization with goal of recruiting new volunteers and committee members
  • Maintain spreadsheet of active volunteers / committee members contact information
  • Post recruitment / call for volunteers announcements to community, school, college and arts based website/ e-blasts etc
  • Arrange tasks with volunteer coordinator for all Silk Screen events
  • Coordinate volunteer shifts at events
  • Train volunteers on required tasks at events (selling tickets, balancing sales amounts, distributing surveys, awards ballots, programs, contact info collection)
  • Meet with events coordinator, festival director with updates and details
  • Assist in planning all special events (gala, fundraising, partner, cultural days)
  • Distribution of all marketing materials to partner locations, libraries, schools, universities, restaurants, theaters
  • General office support for all necessary forms, folders, event/ theater supplies to support all key teams (technology, volunteer, programming, gala, marketing)

Hours: in Silk Screen Office, 10-16 hours a week starting in Spring 2013

**The candidate will be expected to assist with all other office/ administrative tasks including: general office duties (phone/ fax/ copies), database updates, flyer/ poster distribution, general marketing and publicity of the festival, sharing the good word of Silk Screen to all!